Office Manager

Job Title: Office Manager
Job Location: San Diego, CA
Job Category: Administration

Job Role:
Company is in search of an experienced Office Manager proficient in performing office administration, finance, Human Resources and other various office support activities. Candidate must be very organized, great multi-tasker, and excellent communicator, experienced in performing daily tasks, preparing company reports, and working with web-based applications in a fast-paced, ever-changing environment.

Job Description:
The Office Manager’s duties include fielding and screening telephone calls; preparing financial and administrative reports; making travel arrangements; word processing, filing, and faxing; utilizing strong written and verbal communication skills to keep management informed of operational activities; proficiency in Microsoft Office suites (Excel pivot tables and V-lookups are a plus), very strong QuickBooks and bookkeeping ability; some Human Resource knowledge;  Internet research abilities; direct reporting to the General Manager,  with CEO and CFO interaction.

Financial~
• QuickBooks – Purchase Orders, Invoicing, Bill paying, Project Cost, & Estimates
• Keep accurate QB records and files
• Produce Weekly/Monthly QB Reports
• Communication with Accountants
• Communication with Clients regarding Invoices/Aging Reports

Administration ~
• Registration/Sign-up - Independent Contractors, Vendors
• New Client Registration – Contracts, Provide Insurance Verifications, License, Pre-Screening
• Administration of all Company Insurances-Communication with Insurance Agents
• Keeping all Licenses and required DMV Registrations updated
• Client Weekly/Monthly Submittals – Drug-Screening, Safety forms
• Travel Arrangements
• SharePoint - Updates, Announcements
• Errands – Post-Office, Bank, Office Supply Stores

Human Resources ~
• Sign-up – New Employees
• Expense Reports, Time Sheets, Time-Off Requests
• Administration of Employee - Health Insurance and 401k Plan

Candidate should expect background and credit check verification.

Company asks for candidates to submit resume, description about yourself that is outlined in email, (3) references, and desired salary to: dave.cranford@x3corp.net

X3 Management Services is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, creed, ancestry, marital status, non-job-related handicap or disability, veteran status, or any other legally protected status. Privacy policy